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Group Study Room Use Policy

The City of Mountain View Public Library provides, on a “first-come, first-served” basis, three study rooms for small groups to use for purposes of group study, discussions, projects, and for tutoring or similar activities.  There are no reservations except for literacy program tutors with the Library’s Reading Program.

The large group study room is for groups of five to eight people.  The two small group study rooms are for groups of two to four people.  All rooms have wireless Internet and a whiteboard.  The small study rooms have wired Internet Ethernet connections.

Groups of two or more people have priority for using the study rooms.  The group study rooms may be used by individuals only until a group desires to use the room.  Other designated “quiet” areas of the Library are available for individual study.

REGULATIONS

 

Registering

  • One member of each group must be a registered Mountain View Public Library user and present his/her Library card at the Adult Services Information Desk on the second floor.  This person is the “responsible user.”
  • The names of each person in the group are required for registration.
  • The staff person at the Adult Services Information Desk will assign the group to a study room and check the condition of the room when the group leaves.
  • The responsible user must tell the Adult Services Information Desk staff when the group vacates the room.
  • Volunteer tutors and learners affiliated with the Library’s Reading Program may reserve the small study rooms for a maximum of two hours per week up to 30 days in advance.

Using the Group Study Rooms

  • Each group may use a study room for one hour when others are waiting.
  • The study room must be occupied continuously during the one hour, except for a short rest break.
  • If no other group is waiting, the group presently using the study room may stay until another group has signed up to use the room.
  • A group of two to four may use the large study room when it is the last room available.  However, should a larger group of five to eight want to use the large study room, the smaller group will have to leave after the minimum one-hour time.
  • If all study rooms are occupied when another group is waiting, the group that has been using a room the longest (and at a minimum for one hour) will be asked to leave first.  As a courtesy to the next group, study rooms should be vacated in a timely manner.
  • If a group wishes to use a study room again in the same day, there must be a period of at least one hour between the two sign ups.  This does not apply if there is a vacant room.
  • Adult Services Information Desk staff have the authority to make accommodations regarding using the group study rooms, groups staying longer than the minimum time and when to vacate for the next group.

 

Responsibility

  • The responsible user will be held financially responsible for any damage to the group study room or furniture.
  • The room must be left in a clean and neat condition.
  • Groups who are noisy or unruly will be asked to leave.
  • Eating and drinking are not permitted, except for covered drinks.
  • Cell phone use is not permitted except as described in the Library’s Behavior Policy.
  • Property should not be left unattended in the room.  The Library is not responsible for personal property.
  • The Library’s Behavior Policy applies to the group study rooms.

Adopted by the Library Board of Trustees:  July 15, 2002

Revised and Adopted by the Library Board of Trustees:  September 20, 2010

Download a copy of the Group Study Room Use Policy

 

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